Digitization of Medical Records at Manipal Hospital, Bangalore
Manipal Hospital, Bangalore, India’s first hospital to be ISO 9001:2000 certified for Clinical, Nursing, Diagnostics and Allied Areas. The hospital has been declared winner of the prestigious Golden Peacock National Quality Award 2005 in the service category, Over 44 specialities with state of the art equipments, dedicated doctors and support staff around the clock. Manipal was Founded 5 decades ago by Dr. T MA Pai, Physician, Educationist, Banker and Philanthropist, Manipal Group has a strong academic focus. MAHE - Deemed University at Manipal is an University Town with 3 Universities, 24 Colleges and over 20000 students from over 39 countries. Manipal Health Systems, the Hospital Management Company of the Group treats over 19 lakhs patients every year
Macro Infotech was awarded for Digitization of Medical Records at Manipal Hosiptal, Bangalore. Scanning of Medical Records of each individual patients was around 1.5 Crores of documents in 8 lakh files related to IPD & OPD. Macro developed a customized software for large scale scanning involving high-end IBM servers and high-end clients. Macro handled the documents with utmost care and caused no damage to documents of any manner and maitained the sanctity of the patient record.
Macro Infotech process defined: - Receipt of Files/Forms from Hospital Authorities, entry in Inward Register, making documents for sorting bundle wise, Removing dusts, unwanted clips, pins, staples etc., and sticking checklist on the file, Sorting documents OP and IP's wise for Individual Hospital No, Filling up of Checklist after Sorting, Creation of folders looking onto the checklist, Scanning of Files (OP/IP's separately in respective folder), Scan using flatbed scanners for unsized docs, Moving Images onto subfolders, 3 sub folders in case of OP-Out Patient, 8 sub folders in case on individual IP-In Patient, Image Movement - Moving Images into sub folders and segregating the documents into respective folders, Image Movement QC process whether the movement is done correctly, Capturing the index values into the database for easy retrieval purpose and filling up of Index fields by going thru images in subfolder, Post scanning activities included creation of the file after scanning, Quality control (3% of the daily production), Activities specified in the QC checklist, Getting approved by the client daily. Making data ready for submission in the pre approved format to the client and daily back up of images.